Space allocation is about more than the number of employees. The best office space standards ensure that your employees have enough room throughout the building. And you won't have enough room if your office space planning doesn't include spaces such as:
- Conference and meeting rooms: 50 square feet plus 25 square feet per person
- Reception area: 100 to 200 square feet per guest
- Break rooms and common areas: 75 square feet plus 25 square feet per person
- File room: 200 square feet
- Mailroom: 125 square feet
For rooms that require extra square feet per person, you'll need to estimate how many people to expect in the room at once. Start by listing each extra room you anticipate needing, plus the number of people you'll need to accommodate.
If the maximum occupancy of a given room is smaller than the number of people you expect to accommodate, you might need a second room. For example, you may need two break rooms or conference rooms.
Once you've estimated each room, total the square footage needed for these spaces and write it beside your square foot per employee from the Office Size Standards section above. Then, add these two numbers together to find the ideal amount of office space for your company as it is right now.